Today we are sharing tips from one of our favorite 530 Bride-To-Be Contributors Kristina! Read on to see her recommendations on staying organized!

One of the best pieces of wedding planning advice I got from another bride, but unfortunately didn’t take was a simple one – create a wedding email and use it to stay organized from the get go. I think I gave myself a little too much credit about being able to stay organized throughout the wedding process. I’d create folders in my primary email. I didn’t want to forget to check that other email account. I’m always good about responding back to people right away. All lies.

The truth is that I am usually very organized, but wedding planning is its own monster entirely. Especially if you aren’t lucky enough to have a full-service wedding planner that will be spending the countless hours vetting the right vendors for you.

It takes time to research vendors, check referrals, read through reviews, fill out forms and wait to hear back. Then once you’ve started a dialogue it’s time to start the back and forth string of emails or phone calls about what you’re looking for in terms of services and learn what they offer. Next you have to negotiate pricing, set up face-to-face meetings, read through contracts and do your best to keep to your budget while filtering out any vendors early on that aren’t going to work so you don’t waste too much time talking with the wrong people.

I was four months into the planning process and backtracking to try and remember which photographers I need to follow up with, which DJs I still need to read reviews for, what items on our budget need to be adjusted to account for the quotes I’ve gotten back and so on… Sure I have a wedding email folder and a bunch of starred, color-coded and flagged emails but I can’t remember why I marked them and it’s all mixed in with my everyday emails that keep multiplying.

If that chaos wasn’t enough to encourage you to create a wedding email, then do so because of all of the wedding-related spam you’ll receive. It’s inevitable that you’ll end up on a wedding-related mailing list at some point and having a separate email will keep those promotional emails from crowding your regular email account.

Here are 5 example situations where having a wedding email will help with wedding planning:

1. Wedding Expos & Bridal Shows

Expos and bridal shows can be overwhelming for any bride-to-be because each vendor will attempt to attract you to their booth so they can sell you on their services. If you’re armed with a wedding email, sign up to receive their information after the expo when you can read the email from the comfort of your couch and can actually digest all of the information on their services without other distractions. You can also ask for a business card or brochure and contact them afterwards when you have more time using your new wedding email.

2. Wedding Planning Websites

There are several wedding planning websites out there and each one will require you to set up an account using an email. If you create an account using your wedding email then you can be sure any notifications related to your wedding website are all centralized in the same email account and any promotional email lists you may end up on won’t cause your regular email account to get bombarded.

3. Bridal Shops & Party Supply Stores

Signing up for discounts, sale alerts and wedding giveaways can be a great way to save money on wedding items. Usually a store will require you to give them an email so that they can track you as a customer and send you marketing information. If you use your wedding email you can benefit from the bargains while at the same time keeping your regular email account spam free.

4. Invitation Design Websites

If you’re planning to design your own invitations or at least use templates found online, you’ll most likely have to save your drafts into an account no matter which website you use. Use your wedding email to create an account so you can save your favorite styles, draft invitation samples with the details for your special day, and have proofs emailed to you to test print.

5. Vendor Contact Forms

Use a wedding email when filing out online forms for potential vendors. This way when they respond back you can keep track of all the quotes you receive and easily compare their packages and pricing in one email account. Then in use category systems like folders, stars, flags, etc… to categorize vendors by type, potential and who you need to get back to.

Even if you’re like me and starting wedding planning without having a designated wedding email, it’s never too late to get organized. Create the email now and start to respond back to your current and potential vendors using this new email. Let them know that you’d like all future communication directed to this new email, and trust me, it will be so much easier to keep track of all your wedding-related communications from here on out.

Wedding wishes and celebratory cheers!

Kristina Nobriga // A 530 Bride-To-Be Contributor

*Our Bride-To-Be Kristina is now married! All of her planning tips and experiences were spot on, and we couldn't be happier for her and Mark!

I always said that I wanted to have a long engagement. I’d had enough friends get married over the years and tell me how quickly time flies when your busy planning and preparing for the day of your wedding (and all the events leading up to it) that they wish they would have stopped to enjoy the smaller moments, excitement of the experience, and the simple joy of being proposed to by the person you love most.

What I hadn’t thought about was what defines a long engagement. One year? 18 months? Two years? There are lots of books, online articles and wedding magazines that try to define it, but this is something I learned that every couple has to define for themselves.

When my long-time love proposed to me on our trip to Rome my first feeling was that of surprise, then elation, and if I’m to be honest, next came a little bit of selfishness. Here we were in Roma, Italia, a city that helps to compose the word ROMAnce, and all that mattered in the moments and days that followed his proposal were that we were engaged and in love. Not that our families wouldn’t have been ecstatic or jumping for joy had they been there, but there was something meaningful about sharing this moment alone without any outside influence – it was just the two of us.

I knew this wouldn’t last for long and so my fiancé and I came up with a term for this special time. We called it our EB; short for engagement bubble. We didn’t rush to post the news to Facebook or rack up international minutes calling family back home. Instead we chose to savor the remaining time we had alone, away from our everyday lives, simply enjoy being engaged, and staring a lot at the shiny new object on my left hand. (I really miss being in our Rome EB.)

It’s inevitable that after a period of time the high and glow that comes with being a newly engaged couple will fade as you return to your normal pre-proposal routines. And it doesn’t help that wedding planning is stressful and even those closest to you, who love and support you, can unintentionally push their opinions on the two of you or cause pressure on your relationship.

This is when it’s most important to stop, take a breath, turn to your partner and do something to get back into your EB. Remember that this special time in your lives really is about the two of you, your love for one another, and the commitment you’re going to make in … whatever time frame YOU CHOOSE.

These could be simple things that help remind you of the proposal, special moments when you were dating or just telling each other how much you love one another spontaneously. Here are some ways my fiancé and I remind ourselves that we are in our still in our EB even though we left Rome:

1. Send text messages to your partner while they’re at work that mentions something special from the proposal to get them thinking about your engagement. (We’ll randomly text something as simple as #EB or a photo from our trip in Rome to each other.)

2. Leave a note or card in your partner’s car for them to find on their way to work that tells them how much you’re looking forward to spending your life with them. (I’m planning to take my own advice a little further and plan a small scavenger hunt on my fiancé’s next day off that ends with a bottle of bubbly.)

3. Plan dates that are themed to take you two somewhere relative to where the proposal took place or that’s meaningful to your relationship. (We really didn’t need another excuse to go out for Italian!)

4. Plan fun activities together in the mix of all the wedding appointments to help make the planning phase more enjoyable. (We choose to meet with potential vendors at our favorite local coffee shop and make a point of walking our dog there and back. Ice cream tastings have also become one of our preferred vendor vetting experiences to do together!)

5. Discuss each of your wedding must-haves early on and make a point to celebrate with one another when you check one of them off of your list. (When we finally signed with a winery to be our venue, which was one of my favorite scouted locations, my fiancé and I went out for brunch and toasted with a glass of champagne.)

No matter how long you choose to be engaged, don’t forget that your engagement bubble exists wherever the two of you are and this really is a special time in your life, so soak it up.

Wedding wishes and celebratory cheers!
The 530 Bride-To-Be